RMN

Human Resource Specialist · Virtual Assistant · Nairobi

Rita Mwari Njagi

Close to two years of hands-on HR work at KETRACO and LAPFUND — recruitment, onboarding, appraisals, and the records that hold an HR office together.

Open to HR roles and internships, and virtual assistant work — remote, or on-site in Nairobi.

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01About

I’m a Human Resource Specialist studying for a Bachelor of Commerce at The Co-operative University of Kenya, where I earned my Diploma in Human Resource Management.

My work so far has been the practical side of HR: preparing shortlists and interview schedules, keeping candidates informed, putting together induction programmes for new starters, scoring appraisals, and looking after personnel files — accurately and in confidence.

I’m now training as a virtual assistant with ALX. It turns out much of HR already is that work — keeping a calendar honest, answering people promptly, and knowing exactly where every document lives — so I’m taking it to founders and remote teams.

02Experience

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Intern, Human Resources

Kenya Electricity Transmission Company (KETRACO)

Returned to KETRACO after my attachment earlier that year.

  • Supported recruitment from shortlisting through to interviews: prepared interview materials, organised schedules, communicated with candidates and kept recruitment trackers and files up to date.
  • Prepared induction schedules and coordinated orientation for new hires, interns and attachés.
  • Supported performance appraisals and the logistics of staff training.
  • Drafted HR correspondence, memos and internal communication.
  • Managed physical and digital personnel files.
  • Helped sensitise staff on the company’s HR policies.
  • Prepared Pay Change Advice for payroll.

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Attachée, Records

Local Authorities Provident Fund (LAPFUND)

  • Filed and retrieved physical and electronic records in line with LAPFUND’s records management procedures.
  • Kept the document registry and tracking systems current.
  • Scanned and indexed documents for the digitisation effort.
  • Maintained the confidentiality and classification of member and pension files.
  • Took part in records audits and disposal under supervision, alongside data entry and archiving.

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Attachée, Human Resources

Kenya Electricity Transmission Company (KETRACO)

  • Computed staff performance appraisal scores and reported on them in Microsoft Excel.
  • Coordinated induction for attachés and interns and received their documentation for record keeping.
  • Processed attachment letters, induction programmes and recommendation letters.
  • Helped update the annual appraisal process and guidelines.

03What I do

Recruitment support
Shortlisting, interview preparation and scheduling, candidate communication, recruitment trackers.
Onboarding
Induction schedules and orientation for new hires, interns and attachés.
Records management
Physical and digital personnel files, registries, digitisation and records audits — kept confidential.
Appraisals & payroll
Appraisal scoring and reporting in Excel; Pay Change Advice.
HR communication
Memos, correspondence and staff sensitisation on HR policy.
Administrative support
Scheduling, filing, data entry and archiving, with Microsoft Excel for tracking and reporting.

04Virtual assistance

What I’d do for a founder or a remote team — and where I’ve already done it.

  1. Calendars & scheduling

    Organised interview schedules and induction timetables for new hires, interns and attachés at KETRACO.

  2. Inbox & communication

    Kept candidates informed through recruitment, and drafted HR correspondence, memos and internal communication.

  3. Documents & data

    Managed physical and digital personnel files; scanned, indexed and entered records for LAPFUND’s digitisation.

  4. Tracking & reporting

    Maintained recruitment trackers and computed appraisal scores, reporting on both in Microsoft Excel.

  5. Coordination

    Coordinated orientation programmes and training logistics from first invitation to the day itself.

  6. Discretion

    Handled pension, payroll and personnel records where confidentiality wasn’t optional.

Tools

In my work: Microsoft Excel.

Through the ALX Virtual Assistant programme: Google Workspace, Asana, Trello, Canva, and AI assistants such as ChatGPT and Gemini — alongside calendar and inbox management, travel and meeting coordination, and project tracking.

05Education

  1. 2025 – 2027

    Bachelor of Commerce

    The Co-operative University of Kenya, Karen In progress

  2. 2026

    Virtual Assistant Programme

    ALX In progress

  3. 2022 – 2024

    Diploma in Human Resource Management

    The Co-operative University of Kenya, Karen

  4. 2022

    Kenya Certificate of Secondary Education

    Chogoria Girls’ High School

06Contact

ritamwarinjagi@gmail.com